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Conference Management Operations
Polycom, Inc. 21
b In the Add From Guest Book dialog box, select the guest’s name from
the list.
The guest’s name appears in the underlying Selected Participants
and Rooms list.
c Repeat step b to add all participants from the Guest Book and then
click Close.
8 To add new guest participants (participants not available from the local
directory, enterprise directory, or Guest Book):
a Click Add Guest.
b In the Add Guest dialog box, enter the following required participant
information: First Name, Last Name, Email address, and Location.
Note that the system allows duplicates in guest book entries. Also, the
Email address field is ASCII only. For more information, see “Field
Input Requirements” on page 5.
c Specify how the participant will join the conference.
d For a guest with an audio endpoint, set Dial Type to IP or ISDN as
needed.
e For a guest with a video endpoint system:
» Set the Bit Rate, Dial Options, and Dial Type as required. You
can change the connection speed for an endpoint up to the
maximum speed specified by the conference template.
» If you select Dial Out and a Dial Type of IP, enter the guest’s
phone Number.
» If you select Dial Out and a Dial Type of ISDN and the system
must use a specific dialing prefix to call the guest, select Use
Modified Dial Number and enter the guest’s complete phone
number including prefix, country code, area or city code, and
phone number.
Setting Description
In Person The participant will attend the conference by
going to a room that is included in the
conference or joining another participant who
is attending the conference.
Audio Only The participant will attend the conference by
telephone. The system will either call out to
the participant or the participant will dial in.
Use Video The participant will attend the conference
using a video endpoint system. The system
will either call out to the participant or the
participant will dial in.