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Conference Management Operations
Polycom, Inc. 23
12 If you have advanced scheduler permissions, now is the time to edit
conference settings and make bridge selections. For more information,
see “Advanced Scheduling Operations” on page 39.
13 To edit a participant’s dial settings, select the participant from the
Selected Participants and Rooms list and click Edit. For more
information on editing participants settings, see step 5 on page 25.
14 When finished, click Schedule.
The system verifies that it has a bridge with the capabilities and resources
required for your conference. If it does, the conference notification email
appears with a message indicating Conference Successfully Scheduled.
15 To exit without sending an email to your participants, click Skip Email.
16 To send an email notification to your participants:
a Copy additional people on the notification and/or add notes about
the conference.
Note that the To, CC, and BCC fields are ASCII only. For more
information, see “Field Input Requirements” on page 5.
b As needed, add information in the Enter additional notes to include
in the email section.
c Click Send.
The system sends the conference notification email. The Future view
appears. Your conference appears in the conference list.
The email that the Polycom CMA system sends can be read by email
systems that accept plain text emails, iCal attachements, or vCal
attachments.
Edit a Conference
Only future conferences can be edited. Active or past conferences cannot be
edited.
To edit a future conference
1 Go to Conference > Future.
2 Select the conference of interest and click Edit .
• If the Lecturer or Video Chairperson features are not available, then either you
do not have permission to implement these features or the selected template
does not support these features.
• To be assigned Lecturer, a participant must have a manageable video endpoint.