Ricoh 2000 Fax Machine User Manual


 
Printing the Journal
153
4
Transmitting Journal by E-mail
Use this function to send the Journal to the administrator's e-mail address.
The Journal is sent automatically after every 50 communications. A CSV format
Journal is attached to the e-mail.
Important
To transmit the Journal by e-mail, the optional printer/scanner unit must be installed.
To transmit the Journal by e-mail, it is necessary to make settings with User
Parameters (switch 21, bit 4) in the Fax Features menu.
This machine does not store sent CSV files. It is recommended that you dou-
ble-check the e-mail address of an administrator before the Journal is trans-
mitted. If the e-mail address of the administrator is not correct, your
important Journal may be lost. Sent CSV files are not left on the fax machine.
Note
If the administrator's address is wrong, you may not be able to acquire the
Journal.
If the Journal fails to be transmitted in e-mail format, the Journal is printed
out.
The name of an attached CSV file is “JOURNALnyear, month, date, hours,
minutes”. For example, the file name transmitted in 14:40 on 20th, December,
2006 is “JOURNAL200612201440.csv”.
The subject of a Journal sent by e-mail begins with “Journal”.
Reference
“Fax Features”, General Settings Guide
Journal by e-mail
If the setting is made so that the Journal is transmitted as e-mail, it is transmitted
to the e-mail address of an administrator.
Note
You can set whether or not to display a sender name with the User Parame-
ters (switch 04, bit 5) in the Fax Features menu.
To set the administrator e-mail address, see “System Settings”, General Set-
tings Guide.
Depending on security settings, the Destination/Sender name may not appear.
Reference
p.99 “Requesting a Reception Notice”
“System Settings”, General Settings Guide
“Fax Features”, General Settings Guide