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spaces, pound signs (#), and a ster-
isks (*).
Personal Boxes
This feature lets you set up the ma-
chine so that incoming messages ad-
dressed to certain users are stored in
memory instead of being printed out
immediately. Each user must be as-
signed a SUB Code (Personal Code)
that has been designated as a Person-
al Box beforehand. When the other
party sends their message, they spec-
ify the SUB code of the user they are
sending to. When the message is re-
ceived, it is stored in the Personal Box
with the matching SUB Code. In or-
der to print a message received into a
Personal Box, you must enter the SUB
code assigned to that Personal Box.
This enables several individuals or
departments to share a single fax ma-
chine yet be able to differentiate be-
tween messages. Furthermore, if you
specify a receiver for the Personal
Box, instead of being stored in memo-
ry, incoming messages with this SUB
code appended are forwarded direct-
ly to the destination you specify.
Note
❒
To be able to receive messages into
a Personal Box, you must inform
the sender of the SUB code regis-
tered for that Personal Box, and
ask them to send the message us-
ing SUB Code Transmission with
that SUB code.
❒
When messages have been re-
ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con-
fidential File Report is printed.
❒
If a Personal Box is assigned a re-
ceiver, incoming messages are
transferred to that receiver with a
forwarding mark(
⇒
P.269)
stamped on them. If a receiver is
not assigned, see Printing Personal
Box Messages on P.154
“Printing
Personal Box Messages”
for how to
print these messages out.
Information Boxes
Use the Information Box feature to set
up the machine as a fax information
service or document server. By scan-
ning documents into Information
Boxes, other parties can receive these
messages whenever they request
them.
To check on the contents of Informa-
tion Boxes, use the Print Information
File function .
Note
❒
Register documents for this feature
using the
“Storing Messages in Infor-
mation Boxes”
⇒
P.155..
❒
For other another party to be able
to retrieve a message registered in
This machine
Print
Receiver
A
Sender
SUB:1111
GFSINB0N
SUB Code : 1111
Receiver : A
SUB Code : 2222
Receiver : B
SUB Code : 3333
Receiver : -
Personal Box
GFKEIB0N
Transmission
Request
This machine
Register
Documents
Print
Receiver
SEP:2222
SEP Code : 4444
SEP Code : 5555
SEP Code : 6666
Information Box