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Fax Transfer
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3. Network
Scanner
Fax Transfer
When the network scanner option is installed, you can have incoming faxes
from specified senders (or all senders) automatically converted to e-mail and
sent to designated e-mail recipients.
♦ This function provides a convenient means of forwarding received faxes to
someone who is out of the office.
♦ The function can also be used to send copies of all received faxes to an
administrator for centralized document storage.
Transfer groups (groups of sender’s numbers and
forwarding e-mail addresses)
To use the Fax Transfer function, you must store one or more groups of
sender’s fax numbers and forwarding e-mail addresses. Each group
correlates a particular sender’s number (or numbers) with a particular
forwarding e-mail address (or addresses). Up to 41 groups can be stored. To
be used, a stored group must be activated.
♦ When a fax is received from one of the sender’s fax numbers in an
activated group, the fax is converted to e-mail and sent to each of the
forwarding e-mail addresses in that group. When multiple groups are
stored, the machine checks each activated group and forwards the fax as
appropriate.
♦ You can also configure one group to have all received faxes forwarded to
the e-mail addresses in the group. For example, to have all received faxes
forwarded by e-mail to an administrator for centralized storage, select
Transferred fax data from all address in the Transfer Group Setting
screen (see page 109) and store the e-mail address of the administrator as
the e-mail destination. Note that only one group can be configured to have
all received faxes forwarded.
Note: A combined total of 410 senders can be stored for all groups. A sender
cannot be stored in more than one group.