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Reception Features
28
4
Printing Documents that have
been Received into Memory
(Substitute Reception)
If any of the conditions listed below
are met, the machine automatically
switches to Memory Reception mode
and stores messages in memory in-
stead of printing them. This reception
mode, in which a received fax mes-
sage is stored in memory unprinted,
is called Substitute Reception. Mes-
sages received using Substitute Re-
ception are automatically printed
when the condition which caused the
machine to use Substitute Reception
is rectified. Substitute Reception takes
place when:
•Paper runs out
• Toner runs out
• Paper is jammed
• A cover is open
• A fax is received during a copy or
print run
•Memory Lock
Limitation
❒ Reception may not take place if
there is not enough free memory
left.
Note
❒ The Receive File indicator lights to
let you know when message(s)
have been received using Substi-
tute Reception.
❒ If free memory reaches 0% during
Substitute Reception, any further
reception becomes impossible and
the current communication is ter-
minated.
Screening Out Messages from
Anonymous Senders
To help you screen out unwanted
messages that may fill up your mem-
ory, the machine can be programmed
to only use Substitute Reception for
messages that arrive with name or fax
number identification.
Two settings are available:
• When a name or fax number is re-
ceived
• Free
Note
❒ When "When a name or fax num-
ber is received" is selected, the ma-
chine only stores messages when
the name or fax number is present.
You can change this with User Pa-
rameters. See p.58 “User Parame-
ters” (switch 05, bit 1).
❖
❖❖
❖ When a name or fax number is re-
ceived
The machine switches to Substi-
tute Reception only when the
sender programs their name or fax
number. If the power is switched
off for more than 12 hours, all the
messages received into memory
are deleted. If this occurs, the Pow-
er Failure Report or Journal can be
used to identify which messages
were lost so you can ask the send-
ers to transmit them again.
Important
❒ If a sender does not program
their name or fax number, the
machine may reject an impor-
tant fax message. We recom-
mend that you ask important
senders to register their name or
fax number in advance.