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Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive
(HDD) as a special file format that can be printed on any document.
Overlays are often used to take the place of preprinted forms and
letterhead paper. Rather than using preprinted letterhead, you can
create an overlay containing the exact same information that is currently
on your letterhead. To print a letter with your company’s letterhead, you
do not need to load preprinted letterhead paper in the printer. You need
only tell the printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay containing
your logo or image.
1 Create or open a document containing text or an image for use
in a new page overlay. Position the items exactly as you wish
them to appear when printed as an overlay.
2 To save the document as an overlay, access printer properties.
See “Printing a Document” on page 13.
3 Click the Extras tab, and click Edit button in the Overlay
section.
4 In the Edit Overlay window, click Create Overlay.
5 In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination path, if
necessary. (The default is C:\Formover).
6 Click Save. The name appears on the Overlay List box.
7 Click OK or Yes to finish creating.
The file is not printed. Instead it is stored on your computer hard
disk drive.
NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay with
a watermark.
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with your
document. To print an overlay with a document:
1 Create or open the document you want to print.
2 To change the print settings from your software application,
access printer properties. See “Printing a Document” on
page 13.
3 Click the Extras tab.
4 Select the desired overlay from the Overlay drop-down list box.
5 If the overlay file you want does not appear in the Overlay list,
click Edit button and Load Overlay, and select the overlay file.
If you have stored the overlay file you want to use in an external
source, you can also load the file when you access the Load
Overlay window.
After you select the file, click Open. The file appears in the
Overlay List box and is available for printing. Select the overlay
from the Overlay List box.
6 If necessary, click Confirm Page Overlay When Printing. If
this box is checked, a message window appears each time you
submit a document for printing, asking you to confirm your wish
to print an overlay on your document.
If this box is not checked and an overlay has been selected, the
overlay automatically prints with your document.
7 Click OK or Yes until printing begins.
The selected overlay downloads with your print job and prints
on your document.
NOTE: The resolution of the overlay document must be the same as
that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1 In the printer properties window, click the Extras tab.
2 Click the Edit button in the Overlay section.
3 Select the overlay you want to delete from the Overlay List
box.
4 Click Delete Overlay.
5 When a confirming message window appears, click Yes.
6 Click OK until you exit the Print window.