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WorkCentre 6400 Multifunction Printer
System Administrator Guide
143
Creating a New User Account and Setting Usage Limits
Notes:
• You must create a group account before you can create and add user accounts.
• If your printer is locked, you must log in as a system administrator. For details, see
Accessing CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage
Accounting.
2. Click Add New User.
3. Type a User ID and a Name using up to 32 alphanumeric characters, for the new user.
Note: Each User ID and Name must be unique.
4. Under Usage Limits, type the maximum number of impressions or sent images that the user can
produce. The maximum number of impressions or images sent is 16,000,000.
• Black Printed Impressions includes all black and white documents printed from a computer
using the print driver.
Note: Cover sheets and banner sheets are counted as impressions.
• Black Copied Impressions includes all black and white copies.
• Color Printed Impressions includes all color documents printed from a computer using the
print driver.
• Color Copied Impressions includes all color copies.
• Network Images Sent includes documents sent over the network, including network scans,
scans to email, server and Internet faxes.
Note: If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement
report, these documents are counted towards the user's limit.
• Fax Images Sent includes documents faxed to a phone number. The total number of
documents is the number of faxed documents, including cover sheets, multiplied by the
number of destinations.
• Black Faxed Impressions includes received fax documents that are printed.
5. Click Apply.
Creating a General Account
General Accounts can be created to identify a subset of a group or project that a user is assigned to.
The XSA Report specifies the number of documents produced for each group.
A General Account example:
An administrator creates a Group Account called Finance Department and two General Accounts
called Company A Project and Company B Project. The administrator adds the user Jane Smith to
each account.
Jane can now record any impressions that she makes to a particular account. At the control panel,
Jane types her User ID and selects Company A Project. The number of impressions is recorded to
the Company A Project.