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10
BASIC FUNCTIONS - RECEIVE E-MAIL
The methods to receive an E-mail vary according to the type of
protocols used for receiving an E-mail.
When “POP” is selected for the Receive Mode, the following receiv-
ing methods are available:
• Auto Receive
The machine accesses the E-mail server at specified intervals to
check whether any E-mail has been delivered. If an E-mail has
been delivered, the machine will automatically retrieve and print
out the E-mail.
• Manual Receive
When the CHECK E-MAIL button is pressed, the machine manu-
ally accesses the E-mail server to check whether any E-mail has
been delivered. If an E-mail has been delivered, the machine
receives and prints out the E-mail.
See “Receiving from SMTP Server” for SMTP transmission.
Printing of a received E-mail depends on the following settings:
• Print Text Body (See page 69)
• Body Page Limit (See page 70)
• Print Header (See page 72)
• Print E-mail Error (See page 73)
Users can set up these items to specify how the machine should
perform when receiving an E-mail.
Available Format:
The machine can only print the TIFF-FX images and the text
data. If the received E-mail contains files that are not the
TIFF-FX images or text data, the machine will display an error
message on the LCD Display.
However, the machine is able to print the E-mail except the parts
in unknown format, or forward this E-mail to another E-mail ad-
dress.
If you want to print the E-mail except the parts in unknown format,
set up “Print E-mail Error” (See page 73).
If you want to forward the E-mail to another E-mail address when
an error occurs, set up “Error E-mail Forward Address” (See
page 61).
To automatically receive E-
mails from the E-mail server,
set up the “POP Time”.
See the section “POP Time
Setting” at “SETUP - E-MAIL
ACCOUNT SETUP” (Page 64).
To manually receive E-mails
from the E-mail server, press:
CHECK E-MAIL
NOW SEARCHING
>
STOP TO CANCEL
“>” mark moves from left to
right. This mark continually
moves until searching is com-
pleted.
When the E-mail has been re-
ceived, the following screen ap-
pears and starts printing.
MAY-12-00 FRI11:59AM
RESIDUAL MEMORY 99%
PRINTING
When no E-mail has been re-
ceived, the following screen
apears.
MAY-12-00 FRI11:59AM
NO EXIST E-MAIL
If any other error messages are
displayed, see “TROUBLE-
SHOOTING.”
Automatic
Receiving Mode
Manual
Receiving Mode
Once an E-mail to this machine
is delivered through the Internet,
this machine will automatically
retrieve E-mail from the SMTP
server using the SMTP trans-
mission.
When the Receive Mode is set
to SMTP, the sub-domain for
this machine must be assigned
at the SMTP server to receive
E-mail or enable the Offramp
Gateway transmission. In this
case, this machine works as
one of the E-mail servers.
When the SMTP server re-
ceives an E-mail intended for
the sub-domain of this machine,
the SMTP server will transfer
the E-mail to this machine using
the SMTP transmission. If an E-
mail is sent to the E-mail adress
of this Internet Fax machine, it
will them print the E-mail out.
NOTE:
When the Receive Mode is
set to SMTP. machine can-
not retrieve an E-mail from
the mail server manually.
Please refer to “OFFRAMP
GATEWAY SETUP” on page
85 for further details.
Receiving from
SMTP Server