Polycom RealPresence Resource Manager System Operations Guide Integrate with Microsoft Exchange Server for
376 Polycom, Inc.
DRAFT
• A Polycom RMX or DMA system is required to locate available bridge
resources when the meeting begins.
• Calendars for the endpoints are stored and maintained by Microsoft
Exchange and the endpoints have their own Outlook calendar.
Polycom Conferencing for Outlook, which requires the Polycom Conferencing
Add-in, allows:
• Conference organizers to:
— Use Microsoft Outlook and its usual meeting request workflow to
schedule video- and audio-enabled meetings.
— Include recording and streaming into the conference, when required.
• Meeting participants to:
— Track their video- and audio-enabled meetings on the same calendar
that they track their other meetings.
— Click a link in an E-mail meeting request to join conferences on their
associated video or audio endpoint system.
• Endpoints to have their own unique credentials and mailbox separate
from the endpoint user, so that endpoints can display their own calendars.
This is especially important for room endpoints.
To provision endpoints with the information required to support Polycom
Conferencing for Outlook, you must complete the following tasks (after your
sites are set up):
1 “Associate Sites with Microsoft Exchange Servers” on page 376.
2 “Assign Calendaring Settings to Provisioning Profiles” on page 377.
3 “Provision the Exchange Mailbox for Calendaring Service-enabled
Endpoints” on page 378.
Associate Sites with Microsoft Exchange Servers
By default, the RealPresence Resource Manager system is set up to
automatically discover the Exchange server for the domain in which a site is
located. However, if you wish to associate sites with an Exchange server using
its IP address or DNS name, follow this procedure.
To associate sites with Microsoft Exchange servers by IP address or DNS
name
1 Go to Admin > Server Settings > Calendaring Management.
