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About Actions (for Windows Users)
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About the OCR (Optical Character Recognition) function of ABBYY FineReader for ScanSnap
• ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This
program can text-recognize only PDF files that are created by using the ScanSnap. It cannot
text-recognize PDF files created by using Adobe Acrobat or other applications.
• Some types of documents are occasionally misrecognized. Before recognition, check
whether the documents you want to convert are suitable for conversion according to the fol-
lowing guidelines.
Scan to Word
- Documents suitable for conversion
Documents created by using simple page layout with one or two columns
- Documents not suitable for conversion
Documents created by using complex page layout comprised of diagrams, tables, and let-
ters, such as a brochure, magazine, and newspaper
Scan to Excel
- Documents suitable for conversion
Simple tables in which every border line connects to the outside borders
- Documents not suitable for conversion
Documents containing tables without borders, complex tables with too many borders,
convoluted tables containing sub-tables, diagrams, graphs and charts, photographs, and
characters written in vertical direction
(Diagrams, graphs and charts, photographs, and characters written in vertical direction
are not converted.)
Scan to PowerPoint(R)
- Documents suitable for conversion
Documents consisting of only characters and simple graphs or tables with the white or
light monocolor background
- Documents not suitable for conversion
Documents with complex page layout comprised of characters, diagrams, and illustra-
tions, documents that have characters on the photograph or patterned background, and
documents that have lightly colored characters on the deeper colored background.
• The following parameters may not be inherited from the originals during conversion. It is rec-
ommended that the converted documents be opened with Word, Excel, or PowerPoint to cor-
rect or edit misrecognized letters.
- Font and size of characters
- Character spacing and line spacing
- Underline, bold, and Italic
- Superscript/subscript
• The following types of documents may be misrecognized.
In such a case, recognition may be corrected by changing the [Color mode] to [Color] and/or
improving the resolution (Image quality).
- Documents containing handwritten characters
- Text including small characters (smaller than 10 points)
- Skewed documents
- Documents written in languages other than the specified language for text recognition
- Characters written on an unevenly colored or patterned background
(Characters to which effects, such as Shadow, Outline, and Shading, are applied.)
- Documents of complex layout as well as documents including unreadable characters
(It may take an extended period of time to convert these documents.)
• A converted Excel worksheet can contain up to 65,536 rows.
• When converting to Excel files, information for the layout of the entire document, diagrams,
and height/width of graphs and tables is not reproduced. Only tables and character strings
are reproduced.
• A converted PowerPoint document will not contain the original background color and pat-
terns.
• Documents upside down or in landscape orientation cannot be recognized properly. Select
the [Allow automatic image rotation] check box (page 160), or load documents face down in
portrait orientation.
• On the ScanSnap setup dialog box, even if the [Generate one PDF file per (n) page(s)] check
box is selected on the [Scanning] tab → [Option], the conversion result will be saved as one
file.