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WorkCentre 7425/7428/7435
System Administrator Guide
159
Configure a Fax Filing Repository using SMTP
Installation Checklist
1. Ensure that the TCP/IP protocol is configured on the printer and is fully functional. To configure
TCP/IP, see TCP/IP Protocol Configuration on page 43.
2. Follow the basic instructions for enabling the E-mail ports. See Scan to E-mail on page 100.
3. Also, in the Scan to E-mail section, follow the instructions for Configuring E-mail Environment to set
the Machine E-mail Address. This address will then be displayed in the From field of the Fax.
4. You will need to know the fully qualified domain name of the fax server on your network (e.g.
SMTP.yournet.net).
5. Follow the fax server software manufacturer's instructions to create a directory (repository) on the
server to be used as a scan filing location.
6. Follow the fax server software manufacturer's instructions to determine what, if any, additional
protocols or ports need to be enabled at the printer to support SMTP (email) filing with the server.
7. Follow the fax server software manufacturer's instructions to establish fax server to email server
communications in your network environment.
Enter the Fax Repository Details via CentreWare Internet Services
1. At your computer, open your Web browser and enter the IP address of the printer in the Address or
Location field. Press Enter.
2. Click the Properties tab.
3. Click the Services folder.
4. Click the Fax folder.
5. Click Fax Repository Setup and select SMTP for Protocol.
6. In the Domain Name box, enter the fully qualified domain name of the fax server on your network
(e.g. SMTP.yournet.net).
7. For E-mail Address Display Format, choose whether to add FAX= in front of E-mail addressing. If in
doubt, select Do not add FAX=.
8. Click Apply.
9. If prompted, enter the administrator User Name and Password and click OK. The default is admin
and 1111.
Configure General Settings
1. Click the Defaults.
2. To print a Confirmation Sheet, select Auto Print On, Auto Print Off, or Error Only, from the drop
down menu. Note that the Confirmation Sheet only shows whether data was sent to the fax server.
It does not show whether the fax was successfully sent by the fax server.
3. Check the User Name and Domain (Realm) boxes if you want these items to appear on the Job
Log. The Job Log is filed with the scan job.