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SCANNING FROM ONETOUCH
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1. Choose the options you want from the OCR window.
Languages in Document—Click on the language(s) in list that correspond to the languages in the
documents to be scanned. You can click on multiple languages. These are the languages that will be
recognized during the OCR process. For faster and more reliable language recognition, select only the
languages in the documents.
The languages are in alphabetical order. Type the first letter of a language’s name to jump to its
section in the list.
Use languages and dictionaries to improve accuracy—Select this option to automatically check the
validity of the recognized words. An OCR engine looks at each letter or symbol on the page
individually, then “guesses” what the letter or symbol is based on the shape. Therefore, the OCR
engine may have more than one guess for a particular letter or symbol, a “best guess”, a “second-best
guess”, and so on. This option tells the OCR engine to look through the dictionary to validate its best
guess for the letters in that word; if its best guess is not in the dictionary, it checks for the second-best
guess, and so on.
For example, if the word “house” appears in the original document but the OCR engine is 75% sure
that the “o” is actually an “a”, the finished document would have the word “hause”. Turning this
option on tells the OCR engine to look at the other letters in the word, check to see which version of
the word is in the dictionary, and output the correct word “house” in the final document.
The OCR engine does not automatically correct misspelled words that were present in the original
document.
When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is
option is not selected, User Dictionaries and Professional Dictionaries cannot be selected.
User Dictionary—A user dictionary is your personal dictionary with words that you want the OCR
engine to reference for better accuracy when converting the document into editable text. For
example, if you scan documents with highly technical terms or acronyms not found in typical
dictionaries, you can add them to your personal dictionary. You can also add names that you expect
to be in the documents too. This way, as the OCR process recognizes each letter or symbol, there is a
higher chance that the technical term or name will be correctly spelled in the final document. You can
create multiple user dictionaries. See the section "Creating Your Own Dictionaries" on page 79.
Click the menu arrow and select a user dictionary from the list.
If you select
[none] as the user dictionary, the text will be validated using the terms in the dictionaries
for the selected languages, as well as any professional dictionaries if they are selected.
The label
[current] is next to the currently-select user dictionary.
Professional Dictionaries—These are legal and medical dictionaries containing highly specialized
words and phrases. The options are: Dutch Legal, Dutch Medical, English Financial, English Legal,
English Medical, French Legal, French Medical, German Legal, and German Medical. Select the
appropriate dictionary for the OCR engine to use to validate the scanned text.
Reject Character—This is the character that the OCR process inserts for an unrecognizable text
character. For example, if the OCR process cannot recognize the J in REJECT, and ~ is the reject
character, the word would appear as RE~ECT in your document. The ~ is the default reject character.
Type the character you want to use in the Reject Character box. Try to choose a character that will
not appear in your documents.
Missing Character—This is the character that the OCR process inserts for a missing text character. A
missing text character is one that the OCR process recognizes, but cannot represent because that
character is not available for the selected language. For example, if the document contains the text