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The Details button displays the fax number or list of fax numbers for the selected phone book entry.
The Personal button shows only entries from the user's contact list in the phone book. The All
button provides a merged list of the public fax entries and the personal entries from the contact list.
10. Touch OK to return to the Fax screen. The list of fax names is displayed in the Recipients window.
11. Touch Start to send the fax. You can either touch the Start button on the touch screen or press the
green Start button on the control panel.
NOTE: If you have made any changes to the settings on the Settings screen (such as changing
notification or 1-sided to 2-sided), a Processing Job screen displays asking "Would you like to keep your
current settings?". If you press Yes, the MFP returns you to the Fax screen and the settings you made
are retained, which allows you to send another fax using the same settings. If you press No, the settings
are cleared (returned to their default values) and the MFP home screen is displayed.
Send a fax using the phone book on the HP LaserJet M3025 MFP, M3027 MFP, M4345 MFP, M5025 MFP,
M5035 MFP, M9040 MFP, M9050 MFP and HP Color LaserJet CM4730 MFP and CM6040 MFP Series
1. On the control panel, touch the FAX icon to display the Fax screen.
2. Touch Address Book icon to display the Address Book screen.
3. Select a phone book source from the drop down menu.
4. Touch the names to highlight and touch the Right Arrow icon to move the highlighted names to the
Fax Recipients section.
5. Touch OK to return to the Fax screen.
6. Touch Start to send the fax. You can either touch the Start button on the touch screen or press the
green Start button on the control panel.
DSS fax phone book search
Use the fax phone book search feature to complete a name search of the fax phone book that is supplied
through the Digital Sending Service (DSS) and the Address Book Manager (ABM).
Check the HP Web site to determine if firmware updates are available for your MFP model.
NOTE: If you are not using DSS, the fax phone book does not appear on the MFP display. The DSS
phone book is not the same as the speed-dial list.
Use the fax phone book search feature on the HP LaserJet 4345mfp, HP Color LaserJet 4730mfp, HP
LaserJet 9040/9050mfp, and HP Color LaserJet 9500mfp
1. Touch the FAX icon on the display.
2. Touch Phone Book to make the onscreen keyboard available.
3. Type the name of the fax destination. As you type, the remaining letters of the first matching name
are automatically filled in. If necessary, type additional letters to refine your search. If no match is
found, the entry will not auto-complete.
4. As entries are located, use a semicolon (;) to separate names and search for additional entries
without leaving the search screen. Touch OK to return to the main fax screen.
78 Chapter 3 Use Fax ENWW