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Using special features
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Using special features
The fax function includes some special features (phonebook, broadcast, and delay send) designed
to make faxing a document faster and easier. You can access these special features on the machine
operator panel or through the operator panel menus.
Phonebook
The phonebook is a directory of frequently used numbers that you can assign to specific keys for
quick dialing when sending a fax. These programmed numbers are called shortcuts. You can assign
multiple shortcuts into groups, so you can send the same fax to multiple numbers in a single job. Your
printer can hold 100 shortcuts or groups at one time.
Creating a shortcut
1 Press Phonebook until EDIT appears on the bottom line of the display, and then press
Select.
2 Press a scroll button until SHORTCUT appears on the bottom line of the display, and then press
Select.
3 Enter the shortcut location number on the numeric keypad, and then press Select.
The location can be any number between 0 and 99.
4 Using the keypad, enter the number that you want to store in the shortcut location, and then
press Select.
5 Using the alphanumeric feature of the keypad, enter an ID specific to the fax number. For
example: BOB’S FAX MACHINE.
To use the alphanumeric feature of the keypad, press the number key that corresponds to the
character that you want to use one or more times until the correct letter is displayed (for
example, press the number 2 three times to enter the letter C). Then, press the right scroll
button to move the cursor to the next space. Repeat until the name is entered.
Note: You can also enter special characters (+ - , . ‘ / * # &) by pressing the 0
(zero) key.
6 Press Select.
7 To return to the Ready prompt, press Stop/Clear.