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Introduction
71
5. Security
Functions
Introduction
The security functions help you control the use of the machine and ensure
that sensitive documents are kept confidential.
The security functions are described below. Any combination of these
functions can be used.
Note: Only the administrator of the machine can set up and activate the
security functions. To access the functions, the administrator code must be
entered. To set the administrator code, see page 72.
♦ User Authentication: This function restricts use of the machine to
authenticated users. To use the machine, a user must first log in by entering
his or her user number or login name and password.
♦ Secure Fax: This function ensures that received faxes are only picked up
by authorized recipients. When Secure Fax is activated, all received faxes
are held in memory without being printed out. To print out the received
faxes, the preset Secure code must be entered.
♦ Authorized Transmission: This function requires that a supervisor
approve faxes and Scan to E-mail transmissions before transmission takes
place. Each time a user performs a fax or Scan to E-mail transmission, the
machine automatically sends an e-mail notification with the scanned image
as an attachment to a specified supervisor. The supervisor checks the
transmission and decides whether it should be approved or denied, and
then returns the e-mail to the machine. The transmission will only take
place if the returned e-mail indicates that the transmission has been
approved.
♦ Call Restriction: To ensure that a fax or Scan to E-mail transmission is not
accidentally sent to the wrong destination, this function will only allow the
transmission if the fax number or e-mail address that the user enters is one
of the numbers/addresses that the administrator has previously approved
for use in the machine settings.
♦ Send Hold (fax only): To ensure that a fax is not accidentally sent to the
wrong fax number when automatic dialing is used, this function displays the
entered fax number and prompts you to confirm that it is correct. After you
check the number, press to begin dialing and transmission.
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5. Security Functions (Administrator)