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Configuring Your Machine > 25
Internet Communication Features
Scan to e-mail
The unit allows you to deliver your scanned document to e-mail addresses on the
network. The document is first scanned and converted to a standard PDF, JPEG, TIFF,
or XPS file format and then transmitted to remote recipients simultaneously as an
e-mail attachment.
When you send an e-mail to someone using this unit it uses Simple Mail Transfer
Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then
send these e-mails to your recipients through the internet.
Scan to Network PC
Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol),
or CIFS (Common Internet File System). The unit allows you to save scanned
documents directly to a designated server or a personal computer on the network in
a standard PDF, JPEG, TIFF, or XPS file format.
CIFS is the sharing system for Microsoft Windows. What is unique about this filing
function is that it allows all corporate users to share one machine to send documents
to each file folder on a designated server or individual computer.
The following settings or destinations must be defined by the system administrator before
the unit can be used to distribute any scanned document(s) on the network.
• Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3
protocols to send your scanned document to e-mail addresses.
• Filing destinations: Defines the protocols and destinations to send your scanned
document to FTP servers, web, or any personal computers on the network.
NOTES
1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host
can automatically be given a unique IP address each time it connects to a
network-making IP address management an easier task for network
administrators. If the DHCP server is available from your network, you do
not need to enter TCP/IP, subnet mask, gateway, and DNS information.
Instead, this information will be automatically given for the unit.
2. IP Address: An IP (Internet Protocol) address uniquely identifies a host
connection to an IP network. System administrator or network designer
assigns the IP address. The IP address consists of two parts, one
identifying the network and the one identifying your node. The IP address
is usually written as four numbers separated by periods. Each number can
be zero to 255. For example, 10.1.30.186 could be an IP address.
3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol
used to send and receive e-mail on the Internet.
4. DNS: (Domain Name System). The DNS server identifies hosts via names
instead of IP addresses. If the DNS server is available on your network,
you can enter the domain name instead of digits for your SMTP or POP3
servers, such as Pegasus.com.tw instead of 120.3.2.23.
5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores
and serves e-mails for various client machines that are not connected to
the Internet 24 hours a day. E-mails are held in POP3 until you log on.