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98 Chapter 12 Broadcast and Information messages
P0919417 02.2
Recording an Information mailbox greeting
Before you record an Information mailbox greeting, you must determine what the greeting
includes. Be sure to include important times and dates.
For example: “Paddy’s Dance Studio proudly presents an extravaganza of dance. The
entertainment begins at 8:00 pm on the fourth of July. Toddlers tap is in the White Room. Folk
dance is in the Green Room. Classical ballet is in the Pink Room. Contemporary jazz is in the Blue
Room. The studio and recital rooms are located at 222 Main Street.”
Write the greeting down and practice reading it aloud. When you are confident the greeting
includes everything you want it to, record the greeting. If you are using a phone system with
bilingual capability, you must record the Information mailbox greeting in both languages.
An Information mailbox greeting can be either a Primary or an Alternate mailbox greeting.
To record an Information mailbox greeting
1 Press
≤
·°⁄
.
Enter the mailbox number and password, then
press
OK
or
£
.
The System Administrator creates the password when they
initialize the mailbox. Ask the System Administrator for the
Information mailbox password.
2 Press
REC
or
⁄
.
3 At the sound of the tone, record the Information mailbox greeting.
Press
OK
or
£
when you are done.
4 Press
OK
or
£
to accept the recording
or
press
PLAY
or
⁄
to listen to the greeting
or
press
RETRY
or
¤
to rerecord the greeting.
5 Press
QUIT
or
£
to end the session.
Log:
QUIT RETRY OK
Primary greeting
REC
PLAY QUIT
Record greeting?
RETRY PAUSE OK
Accept greeting?
RETRY PLAY OK
Primary greeting
REC PLAY QUIT