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Advanced features
Batch transmission allows you to store multiple documents in an electronic “basket”
throughout the day and then fax that entire basket to one location.
To do this, just tell the machine when and where the transmission should go. When
that date and time arrives, your machine will transmit each document in the batch
box to the remote fax machine. You can store up to 40 documents (each document
can include one page or many pages) into your machine’s five electronic batch boxes.
Creating or modifying a batch box
Before sending a batch transmission, you have to create batch boxes in your fax
machine. The steps below also let you modify existing batch boxes.
To create or modify a batch box:
1
Press Program key,
C
,5,0,1,
ENTER
. Depending on whether you already
have a number entered for batch box 1, the
LCD
shows:
or
2
Use the numeric keypad to enter the number (1–5) of the batch box you want
to create or modify. Here, we’ve pressed 3 and see either:
or
3
If you want to select a different batch box than the one displayed on the
LCD
,
use the numeric keypad to enter the batch box number now.
4
Press
ENTER
. The
LCD
now shows either:
or
5
Use the numeric keypad to enter the fax number exactly as your machine
should dial it, including whatever access codes your phone system requires.
(You may want to review “Special dialing characters,” page 3.1.) The number
can be up to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
6
When the number appears as you want it, press
ENTER
. The
LCD
now shows:
7
Instruct your fax to send from this batch box in one of the following ways:
Option 1: Once at a certain time on a certain day of the month (For exam-
ple: “Do this at 5:05
PM
on the 30th.”) — Use the numeric keypad
to enter the date and time (24-hour format) the machine should
send the documents from the batch box:
Option 2: At a certain time each day you press the key (For example: “Do
this at 5:05
PM
today.”) — Use the numeric keypad to enter 0, 0
(00), and then the time when the fax should send the documents
from the batch box:
Note: To change a digit in the date or the time, press to move the cursor
left or to move it right. Then enter the correct number.
8
When the date and time are set, press
ENTER
.
9
The
LCD
now shows:
or
The machine now asks you to name this batch box.
If you do not want to enter or change this batch box’s name, skip to step 11.
10
Enter the name by using the one-touch keys. (If necessary, review “Entering
characters”, page 1.12) A batch box’s name may be up to 24 characters in
length.
3:Name ;Lower
Bookkeeping_
3:Name ;Upper
_
3:Transmit Time
Enter Time: 00/17:05
3:Transmit Time
Enter Time: 30/17:05
3:Transmit Time
Enter Time: 26/14:00
3:Fax Number
9-1-555-871-9052_
3:Fax Number
9-555-2110_
3:Fax Number
_
Select Batch Box
3:9-555-2110
Select Batch Box
3:No Number Stored
Select Batch Box
1:9-1-555-345-6789
Select Batch Box
1:No Number Stored
3.11
Batch transmission