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BASIC FAX USE
Printing Reports 32
5
Printing Reports
Transmission Report and Journal Setting
Two reports require initial setup in the Menu table: Transmission Verification Report and Journal
Period. For initial setup:
Press Menu/Set, 2, 4, 1.
—OR—
Press Menu/Set, 2, 4, 2.
Customizing the Transmission Verification Report
You can use the Transmission Report as confirmation that you sent a fax. This report lists the name or fax
number of the receiving party, the time and date of transmission, and if the transmission was successful.
When the feature is OFF, the report is printed automatically only if an error occurred during
transmission. If the report indicates ERROR, send the document again. If the report indicates you
should check the readability of certain pages, resend those pages.
If you typically send multiple faxes to the same destinations, you may need a reminder to identify
each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first
page of the fax message on the report.
1
Press Menu/Set, 2, 4, 1.
2
Press or to select OFF, OFF+IMAGE, ON and ON+IMAGE.
3
Press Menu/Set.
4
Press Stop/Exit.
Setting the Journal Period
You can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7
days). If you set the interval to OFF, you can print the report by following the steps in the next section.
1
Press Menu/Set, 2, 4, 2.
2
Press or to choose your setting, and then press Menu/Set.
3
If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day
countdown. Press or to choose your setting and press Menu/Set.
4
Enter the time to begin printing, in 24-hour format (for example, enter 19:45 for 7:45 PM), and
press Menu/Set.
5
Press Stop/Exit.
The jurnal will record only the last 200 Transmissions / Receptions.
Therefore, please set the Jurnal Period depending on the number of transmissions
and receptions per day.
For example, if you send 50 documents per day, and receive 50 Fax messages
per day, ideally, set the jurnal period to 12 or 24 Hours.
If it is 100 transmissions and 100 receptions per day, please set the period to 12 Hours.
If the period is set to 24 Hours, there is a risk that some of the messages or
received, which are in excess of 200 messages from the time of last jurnal report,
will not show on the Jurnal Report.
1.TRANSMISSION
2.JOURNAL PERIOD