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Office 2008 Technical Reference
118
About delegation and sharing
Users can share or delegate their Microsoft Exchange account calendars, address books, and e-mail
folders.
Important
To use sharing and delegation, users must have mailboxes on a server running Microsoft
Exchange Server.
By using sharing, an account owner can give another user access to his or her Microsoft Exchange
calendars, address books, or mail folders. The shared folder appears under a separate account in
the designated user's mail folder list, and this user can read the other person's events, contacts, or
mail messages. Users can also give permission for another user to create, edit, and delete items in
the shared folder.
By using delegation, a delegate can view mail messages that are sent to the account owner. With
the account owner's permission, the delegate can send and reply to invitations and messages on
his or her behalf. Both the owner's account name and the delegate's account name appear on the
invitation or message.
When users share a folder, they can set permission levels that define what each user sharing the
folder can do:
Permission
level
Activities that a sharing user can perform
Owner Create, read, modify, and delete all calendar, address book, private and public
folder, and mail folder items. As an owner, a user can change the permission
levels others have for the folder.
Publishing
Editor
Create, read, modify, and delete all items, and create subfolders.
Editor Create, read, modify, and delete all items.
Publishing
Author
Create and read items, create subfolders, and modify and delete items.
Author Create and read items, and modify and delete items.
Nonediting
Author
Create and read items, and delete items.