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Beyond the Basics
Using department codes
You can keep track of how your machine is used through its department code feature.
When the department code setting is activated, the machine reminds each user to
enter the department code before sending or polling a document. The Activity
Journal then keeps track of fax transactions by department.
After you turn on this setting, assign specific code numbers to your office’s fax users
and tell them to enter these department codes before sending faxes.
Note: Please note that using this setting may block access to the fax machine.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press /
PROGRAM
,
M
,2,
ENTER
. Depending upon whether you’ve already
entered a department code, the
LCD
shows:
or
Note: If department code operation is protected (see page 2.67), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
If you have not entered any codes in your fax, skip to step 4.
Otherwise, go on to step 3.
3
To enter a new code in a department code list that’s already been started,
press
ENTER
. The fax will skip to the next empty position in the list.
Note: If you want to modify an existing entry in the department code, you
first clear a department code you want to modify and then enter a
new code (see “Clearing a department code,” right column).
4
Use the numeric keypad to enter the four-digit department code, 0000– 9999.
Here, we’ve entered 1555:
To change one digit, press to move left or /
PROGRAM
to move right until
the cursor is under the digit, then use the numeric keypad to enter the correct
number.
5
Press
ENTER
to save the setting.
To enter another department code, repeat steps 4–5.
To stop entering department codes, press
STOP
to return to standby mode.
Clearing a department code
1
Press /
PROGRAM
,
M
,2,
ENTER
. The
LCD
shows:
Note: If department code operation is protected (see below), the fax beeps
briefly and then returns to standby mode. You will have to turn off the
protection first, then repeat this step.
2
Press or /
PROGRAM
until you see the code you want to clear. Here, we’ve
selected “3111”.
3
Press
CANCEL
.
Important: If you want to quit without clearing the department code you’ve
selected, press /
PROGRAM
. The fax returns to step 2.
4
Press
ENTER
to clear the department code.
To clear another department code, repeat steps 2–4.
If you don’t want to clear another department code, press
STOP
to return to standby
mode.
Turning the department code setting on and off
1
Press /
PROGRAM
,
M
,3,
ENTER
. The
LCD
shows:
Note: If department code operation is protected (see next item), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
Press or /
PROGRAM
until you see the setting you want.
3
Press
ENTER
.
Dept. On/Off: On
Program/Enter
Dept. On/Off: Off
Program/Enter
3111:Erase Dpt. Code
Check Program/Enter
Select Department No
001:1555
Enter Dept. Code
001:1
555
Select Department No
001:1555
Enter Dept. Code
001:_
2.66