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WorkCentre 7755/7765/7775 Multifunction Printer
System Administrator Guide
104
Scanning to an Email Address
The Email feature allows users to scan a document and send it to an Email address as an attachment
to one or more Email addresses.
Notes:
• This feature requires the Network Scanning and Email Feature Enablement Kit to be
installed on your printer. For more information, see your Xerox Sales Representative.
• For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC7755_WC7765_WC7775docs.
Before you begin:
• Install the Network Scanning and Email Feature Enablement Kit. See your Xerox Service
Representative for more information.
• Configure SMTP settings. For details, see Configuring SMTP Server Settings on page 36. Note the
IP Address or host name of your SMTP server.
• Create an email account for the printer. The printer uses this address as the default text in the
From: field of the email.
Editing Default Scan Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Services > Email > Defaults.
2. Next to Scan Defaults, click Edit.
Note: You can change default Email message options, scan options, file format options, and
others. For details, click the Help link in CentreWare IS.
Managing the Email Address Book
To manage the email address book, see Internet Fax and Email Address Book on page 163.
Troubleshooting Scan to Email
Note: Configure your printer on the network or resolve any networking issues before attempting to
use the Email feature.
1. Verify the network cable is attached, and the printer is on. See Physical Connection on page 14.
2. Verify your printer is installed on the network. See Assigning a Network Address on page 16.
3. Verify that TCP/IP is enabled. See Enabling TCP/IP on page 22.
4. Ensure that the Network Scanning and Email Feature Enablement Kit has been installed. See your
Xerox Sales Representative for details.
5. Ensure SMTP is enabled on the printer and verify the SMTP IP address or host name is correct. See
SMTP on page 36.
6. Verify the mail server is configured to accept SMTP mail.