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Section 4 Other Features of this Fax
Restricted Access
By allowing certain communication and operation only upon
entry of one of the viable access codes, use of this fax – such
as the number of communications initiated – can be effectively
scrutinized for up to 50 individual departments by printing out
the corresponding report.
* It is necessary to register these access codes in advance.
(Refer to “(3) Registering Access Codes” on page 4-41.)
* In order to clear the number of documents that have been
sent for all departments, refer to “(8) Clearing the count for all
departments” on page 4-45.
> The following methods of communication can be managed
under Restricted Access.
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Communication
• F-Code Based Confidential Communication
• F-Code Based Bulletin Board Communication
• Encrypted Transmission
• Manual transmission/reception when dialing is initiated from
this fax
<Available functions in Restricted Access>
Restricted Access limits the available functions of this fax to
those individuals who enter a viable access code – or to the
person-in-charge of managing use who enters the registered
management password.
> The following functions of this fax are available upon entering
a viable access code.
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Communication
• F-Code Based Confidential Communication
• F-Code Based Bulletin Board Communication
• Encrypted Transmission
• Editing a communication in memory
• Restricted Access report print out
> All functions of this fax, including registration, settings and
report/list print out, are available when you enter the
registered management password.
<Notes>
* It is possible to dial a fax or telephone number or view the
Communication Result Display, as well as print out the Activity
Report, without entering an access code or the registered
management password.
* If Restricted Access is turned ON, only those sets of
documents entered using the same access code will be
pooled together under the Batch Transmission function. Any
documents that were entered using different access codes will
be sent during different transmissions. (Refer to “(8) Batch
Transmission Function” on page 1-12.)
* If Restricted Access Report print out is turned ON, a Restricted
Access Report will be automatically printed out upon reaching
50 individual transactions. (Refer to “Turning Report Print Out
ON/OFF” on page 6-1.)
* Ordinarily, the registered self-station name will be displayed as
part of the TTI, but, if Restricted Access is turned ON and the
transmission is initiated by entering an access code, the
department name corresponding to that access code will be
displayed. If the transmission is initiated by entering the
management password, the self-station name will be
displayed as it normally is.
(1) Preparations Before Use
1. Verify the management password. It is possible to change that
password. (Refer to “(2) Changing the Management Password”.)
2. If the desired access code is not registered in this fax, perform the
appropriate registration procedure. (Refer to “(3) Registering
Access Codes” on page 4-41.)
3. Turn Restricted Access ON. (Refer to “(5) Turning Restricted
Access ON/OFF” on page 4-43.)
(2) Changing the Management Password
In order to manage each individual's or each department's use of this
fax in the Fax Operation mode – and enhance security during
Encrypted Communication as well – it is necessary to enter the
registered management password in those cases noted in 1 and 2
below.
As you can only register one management password, it is
recommended that the person-in-charge of managing use of this fax
be the one to register that password.
* The factory default management password is “6482”.
1 You must enter the management password when...
• turning Restricted Access ON and OFF.
• registering access codes.
• printing out the Department List.
• registering Encryption Keys.
• printing out the Encryption Key List.