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Section 4 Other Features of this Fax
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Encrypted Communication
Encrypted Communication involves the encryption of
documents prior to their transmission. In this way, third parties
are prevented from seeing the actual documents even if they
should be able to access the transmission itself.
Those documents are then decrypted and printed out in their
original form only after receipt by the receiving party, making
this function extremely beneficial for sending strictly confidential
information.
* To accomplish Encrypted Communication, the other party's
fax machine must be one of our models that has the same
Encrypted Communication capabilities as your fax machine.
* To successfully accomplish encryption, and then the
corresponding decryption, both the transmitting and receiving
parties must use the same 16-character Encryption Key.
If the Encryption Keys used by both parties do not match
EXACTLY, Encrypted Communication will not be possible.
Therefore, it is necessary for both parties to determine, in
advance, the Encryption Key that will be used and register it
under a 2-digit Encryption Key ID.
(1) Registering Encryption Keys
The Encryption Key to be used must be selected by the transmitting
party during the registration of the corresponding one-touch key which
is to be designated for Encrypted Transmission, and by the receiving
party during registration of the corresponding Encryption Box.
Each Encryption Key contains 16 characters that can include any
combination of the numerals 0 - 9 and the letters A - F. This key will
then be registered under a 2-digit “Encryption Key ID” from 01 - 20.
* You can register up to 20 Encryption Keys in this fax.
* If Restricted Access is turned ON, it is necessary to enter the
currently registered management password before you can register
Encryption Keys.
* You can also modify a registered Encryption Key by following the
procedure below.
* If you want to cancel the procedure part way through, press the
Reset key. The touch panel will return to the initial mode settings.
1. Touch the “Register” [“Registration”] key. The Registration Select
screen will appear.
2. Touch the “Encryption key” key.
* If Restricted Access is turned OFF, go to the next step.
If Restricted Access is turned ON, proceed directly to step 4.
3. Use the keypad to enter the currently registered management
password (4 digits).
* If the password that you entered matches the registered one, the
message display will change.