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Advanced fax
Batch transmission allows you to store multiple documents in an electronic “basket”
throughout the day and then fax that entire basket to one location.
To do this, just tell the machine when and where the transmission should go. When
that date and time arrives, your machine will transmit each document in the batch
box to the remote fax machine. You can store up to 40 documents (each document
can include one page or many pages) into your machine’s five electronic batch boxes.
Creating or modifying a batch box
Before sending a batch transmission, you have to create batch boxes in your fax
machine. The steps below allow you to modify existing batch boxes.
To create or modify a batch box:
1
Press
MENU
,
L
, [Enter]. The
LCD
will show the
batch box list.
2
Using the cursor key, select the batch box you
want to create or modify.
3
Press [Set Box]. The
LCD
will show (see right):
4
Use the numeric keypad to enter the fax num-
ber exactly as your machine should dial it,
including whatever access codes your phone
system requires. (You may want to review
“Special dialing characters,” page 3.11.) The
number can be up to 40 characters in length.
Your display can show only 26 characters at a time. To view characters beyond
those 26, scroll the cursor by using the cursor key.
Note: If you want to erase characters, press [Clear] to erase to the left.
If you want to change just one character in the number, move the cur-
sor by using cursor key, and press [Clear] to erase it. Then re-enter
the number correctly.
5
Press [Enter] to save the number.
6
Next, instruct your fax to send from this batch box in one of the following
ways:
Option 1: At a certain time on a certain day
of the month (For example: “Do
this at 5:05
PM
on the 30th.”) —
Use the numeric keypad to enter
the date and time (24-hour for-
mat) the machine should send the
documents from the batch box:
Option 2: At a certain time each day you
press the key (For example: “Do
this at 5:05
PM
today.”) — Use the
numeric keypad to enter 0, 0 (00),
and then the time when the fax
should send the documents from
the batch box:
Note: To change a digit in the date or the time, move the cursor by using cur-
sor key. Then enter the correct number.
7
When the date and time are set, press [Enter].
8
The
LCD
now displays:
The machine now asks you to name this batch
box.
If you do not want to enter or change this batch
box’s name, skip to step 10.
9
Enter the name the same way you entered your
fax name during EasyStart.
A batch box’s name may be up to 24 characters in length.
10
Press [Enter] to save the batch box information.
To create or modify another batch box, repeat steps 2–10. To finish, press
RESET
.
3.26
Batch transmission