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Administrator’s Guide for ViewStation EX, ViewStation FX, and VS4000
5-4 www.polycom.com/videodocumentation
Using the Address Book Utility
With the Polycom Address Book Utility, you can:
❑ Add address book entries quickly and easily on your PC and then transfer
them to all ViewStation and VSX systems in your organization.
❑ Maintain consistency of address books by saving address book files to a central
PC.
❑ Distribute address book entries, with the option of adding or replacing the
existing entries.
❑ Transfer address book files between ViewStations and VSX systems, with the
option to include multisite entries.
❑ Develop address book files, save them to your PC, and distribute them to
systems at a later time.
Adding or editing address book entries
To add or edit entries:
1. Click New to create a new entry or select a contact to edit from the list of
address book entries.
2. In the Current Entry fields, enter or update the contact information.
3. Click Add to update the Entries list with the address book entry.
If your PC is connected to a video conferencing system, updates are distributed
automatically when you click Add.
Maintaining address book entries on systems
When you use the Address Book Utility to connect to a system, the system
populates the utility with the current address book entries. You can use the utility
as a repository for these entries and connect to a new system to distribute the
entries, or you can save the entries as a .csv file on your PC and distribute the
entries to systems at a later time.