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7-8 SV61162 Rev. C
7 • Accounting Setup
4
Setting an
Account
Period
By default, your mailing system does not have an account period set. If
you set an account period, when your system reaches the end of that pe-
riod, you need to reset (clear) all of the data in the accounts before you
can process mail again.
To set an account period:
1. Press the
Accounts key.
2. Press the right arrow key to enter the “Set Up Accounts” screen.
3. Select
Accounting Period.
4. Select the appropriate accounting period (none, weekly, monthly, quar
-
terly, twice a year, or yearly).
5. The system calculates the cutoff date. If you want to type in another
cutoff date press the clear button and enter a cutoff date using the for
-
mat:
MM DD YYYY
EXAMPLE: If you selected a monthly accounting period and entered a cut-
off date of 03 31 2004, as soon as your system reaches April 1, 2004 (12:01
a.m.), you must reset (clear) your account data. Your machine prompts you
to do so at startup. Once you reset the accounts, the system automatically
resets the cutoff date to 04 30 2004.
6. Press Enter.
Turning
Standard
Accounting
On or Off
To turn the standard accounting package provided with your system on or
off:
1. Press the
Accounts key.
2. Press the right arrow key to enter the “Set Up Accounts” screen.
3. Scroll down and select
Accounting.
4. To turn on the system’s standard accounting, select
Standard. To dis-
able or turn off standard accounting, select Off.
NOTE: If your system is connected to other accounting systems, those sys-
tems also appear as options. Refer to
12
Selecting an Accounting Type in
this chapter for more information.
5