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Advanced Printing
23
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive
(HDD) as a special file format that can be printed on any document.
Overlays are often used to take the place of preprinted forms and
letterhead paper. Rather than using preprinted letterhead, you can
create an overlay containing the exact same information that is currently
on your letterhead. To print a letter with your company’s letterhead, you
do not need to load preprinted letterhead paper in the printer. You need
only tell the printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay containing
your logo or image.
1
Create or open a document containing text or an image for use in a
new page overlay. Position the items exactly as you wish them to
appear when printed as an overlay.
2
To save the document as an overlay, access printer properties. See
“Printing a Document” on page 13.
3
From the
Advanced
tab, select
Edit
from the
Text
drop-down list.
The
Edit Overlay
window appears.
4
In the
Edit Overlay
window, click
Create
.
5
In the
Save As
window, type a name of up to eight characters in
the
File name
box. Select the destination path, if necessary. (The
default is C:\Formover.)
6
Click
Save
. The name appears on the
Overlay List
.
7
Click
OK
or
Print
until you exit the
Print
window.
The file is not printed. Instead it is stored on your computer hard
disk drive.
N
OTE
: The overlay document size must be the same as the documents
you print with the overlay. Do not create an overlay with a watermark.
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with your
document. To print an overlay with a document:
1
Create or open the document you want to print.
2
To change the print settings from your software application, access
printer properties. See “Printing a Document” on page 13.
3
Click the
Advanced
tab.
4
Select the desired overlay from the
Text
drop-down list.
5
If the overlay file you want does not appear in the
Text
drop-down
list, select
Edit
from the list and click
Load
. Select the overlay file
you want to use.
If you have stored the overlay file you want to use in an external
source, you can also load the file when you access the
Load
window.
After you select the file, click
Open
. The file appears in the
Overlay
List
box and is available for printing. Select the overlay from the
Overlay List
box.
6
If necessary, check
Confirm Page Overlay When Printing
box. If
this box is checked, a message window appears each time you
submit a document for printing, asking you to confirm your wish to
print an overlay on your document.
If this box is not checked and an overlay has been selected, the
overlay automatically prints with your document.
7
Click
OK
or
Print
until you exit the
Print
window.
The selected overlay prints on your document.
N
OTE
: The resolution of the overlay document must be the same as
that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1
In the printer properties window, click the
Advanced
tab.
2
Select
Edit
in the
Overlay
drop down list.
3
Select the overlay you want to delete from the
Overlay List
box.
4
Click
Delete
.
5
When a confirming message window appears, click
Yes
.
6
Click
OK
or
Print
until you exit the
Print
window.