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77 _Using document box
using document box
This chapter explains how to use Document Box with your machine.
This chapter includes:
• About Document Box
• Understanding the Document box screen
• Storing documents to Document box
ABOUT DOCUMENT BOX
The Document Box feature makes it possible to store scanned data to the
hard drive. Users can send the stored data to various destinations such as
print, fax, e-mail, or an FTP/SMB server. The Document Box provides
three types of boxes: public ( ) , secured ( ) , and common ( ) .
The public box can be created by all users and all users can store data to
public boxes. The secured box can be created with password by all users.
This means that the only users who know the password can access to the
box and store their data. A common box is provided by default. Users
cannot create, edit, and delete the common box. When a user needs to
store a job that is not assigned to a box (i.e., fax receiving or PC printing in
store mode), the data will be stored in the common box by default.
You can also see the System Box tab from the Document Box screen.
The System Box is used for temporary data backup such as printing in
delayed mode, printing proof page.
UNDERSTANDING THE DOCUMENT BOX
SCREEN
To use the Document Box feature, press Document Box on the Main
screen. If the screen displays an other menu, press ( ) to go to the Main
screen.
Document Box Screen
s
•
User Box
tab: Create the box where you can save documents such
as the file you have printed, sent by email, or scanned. When you
create a box, you can set the password to secure your box. The box
with a password is called Secured Box, and without it, it is called
public box.
• System Box tab: The machine provided default boxes, which you
cannot modify them.
• Type: Shows the box is secured or not.
• Box Name: Shows the box name.
• Owner: Shows the user name of a box.
• Date: Shows the date of a box created.
• File: Shows the number of total files in the box.
• Add: Lets you add more boxes.
•
Delete
: Deletes the selected box.
• Edit: Lets you modify a box name and an owner name.
•
Detail
: Shows box information.
• Report: Prints the information about the documents inside the
selected box.
• Search: Searches a box with a box name or an owner name.
• Enter: Prints or sends the stored file in the box.