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Ch02_ScanOverview.fm Modified: 8/7/02
Template Version 1.0
18 GL-1020 Scan Operator’s Guide
ABOUT SCAN TEMPLATES
Before it can scan a document, the Electronic Document
Processing System needs information about:
n The original document—Are the pages assorted sizes? Does
it contain text or photos or both?
n The scanning process—Do you want single or double-sided
scan? High or low resolution? Do you need to have the image
rotated?
n The image file—What format do you need (for example,
TIFF or PDF)? Where do you want to send the file?
To save entering all this information every time you use the scan
function, you use a predefined scan template.
The administrator creates and maintains a number of scan
templates on behalf of other users. This set of templates is called
the public template group, because it is accessible to all users
who are connected to the GL-1020 controller. Its default name is
Public Scan.
Note: Some of the templates in the public group may have
passwords assigned to them.
In addition, you can define your own scan templates. Like public
templates, these private templates are organized in groups. You
can set a password for the template, for the private template
group, or for both. If you don’t set a password anyone who uses
the system will be able to access your scan template.
Scan Transfer Agents
Each template uses a scan transfer agent to send the scanned
image file to its destination. There are six scan transfer agents:
n Send to TWAIN—Stores the image in a TWAIN folder on
the controller.
n Send to File—Stores the scanned file in a folder on the
controller or a network file server
n Send to Email—Sends the scanned file as an email
attachment to the specified list of recipients
n Send to iFax—Sends the scanned file as an Internet fax
(iFax) to the specified list of recipients
n Send to TopAccessComposer—Stores the scanned file in a
TopAccessComposer folder.