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5 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
6 Set your answering machine to answer after four or fewer rings.
7 Change the Rings to Answer setting on your HP all-in-one to six rings.
For information on changing this setting, see Set the number of rings before
answering.
8 Run a fax test. For information, see Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP all-in-one monitors the
call during this time, "listening" for fax tones. If incoming fax tones are detected, the
HP all-in-one will emit fax reception tones and receive the fax; if there are no fax
tones, the HP all-in-one stops monitoring the line and your answering machine can
record a voice message.
Case J: Shared voice/fax line with PC modem and
answering machine
If you receive both voice calls and fax calls at the same phone number, and you also
have a PC modem and answering machine connected on this phone line, set up your
HP all-in-one as described in this section.
Since your PC modem shares the phone line with your HP all-in-one, you will not be
able to use both your PC modem and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if you are using your PC modem to send
an e-mail or access the Internet.
There are two different ways to set up your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer
to see if it has one or two phone ports:
● If your computer has only one phone port, see the next section, Set up your
HP all-in-one to a computer with one phone port. You will need to purchase a
parallel splitter (also called a coupler) in order to send and receive faxes
successfully and use your PC modem. (A parallel splitter has one RJ-11 port on
the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a
serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a
plug on the back.) You will also need three additional phone cords. You can
purchase a parallel splitter and additional phone cords from an electronics store.
● If your computer has two phone ports, see Set up your HP all-in-one to a
computer with two phone ports.
Set up your HP all-in-one to a computer with one phone port
This section describes how to set up your HP all-in-one with a PC modem if your
computer has only one phone port.
User Guide 67