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5.3RECEIVING FAXES
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RECEIVING FAXES
Fax/Tel Ready mode
Use it if:
• You want to use the same line for both fax and phone calls
• You are using the machine as both a fax machine and a telephone and you want to
receive a fax primarily.
In this mode:
Your machine receives faxes silently but also alerts you when a regular voice call
comes in. (Your machine also beeps once at the end of each reception.)
When a voice call comes in, your machine sounds a special ring (but the telephone
connected to your machine will not ring). If you hear it, answer using your handset.
You will need to:
• Connect an external phone. (See page 1.8.)
Tel/Fax Ready mode
Use it if:
• You want to use the same line for both fax and phone calls
• You are using the machine as both a fax machine and a telephone and you want to
receive a voice call primarily.
In this mode:
Your machine rings the number of times you have set (the default setting is twice).
If you don’t answer the call while ringing, your machine answers the call automati
-
cally. If a caller sends a fax, your machine begins receiving it. If a voice call comes in,
your machine sounds a special ring, telling you to answer using the handset. (But
the telephone connected to your machine will not ring.)
You will need to:
• Connect an external phone. (See page 1.8.)
Ans./Fax Ready mode
Use it if:
You are using an answering machine connected to your machine.
In this mode:
An answering machine connected to your machine answers each call.
If a voice call comes in, the answering machine begins to record the incoming
message.
If your machine hears a fax tone, it begins receiving the fax message.
You will need to:
• Connect an answering machine. (See page 1.8.)
Using an answering machine with your machine:
1
Set the machine to Ans./Fax Ready. (See page 5.2.)
2
Set your answering machine to answer calls after no more than two rings.
3
Create a new outgoing message on your answering machine.
Your answering machine’s outgoing message should be no longer than 10 seconds.
Here is a suggested message:
Hello! You are reached [your name or telephone number]. To leave a voice message, please
wait for the beep. To send a fax, press START on your fax machine. Thanks for calling!