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Administrator Procedures
INTER-TEL
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CS-5200/5400 ADMINISTRATOR GUIDE, ISSUE 1.1 – August 2005
Page 58 Recording a Broadcast Messages
8. When prompted, do one of the following:
• Say “Accept” or press again to accept the name.
• Say “Replay” or press to replay the name you just recorded.
• Say “Append” or press to add to your name.
• Say “Re-record” or press to erase and re-record your name.
Once you have initialized your mailbox, you can access it and the Voice Mail Administrator’s
menu as indicated below.
To access the Voice Mail Administrator’s mailbox and menu:
1. Dial the voice mail access number.
2. Say “Login” or press to identify yourself as a subscriber.
3. Say or enter the Voice Mail Administrator’s mailbox number.
4. Enter the password and then press .
5. Say “Nine” or press to reach the Voice Mail Administrator menu. No prompt is
given for entering the .
Recording a Broadcast Messages
You have the ability to make a single recorded message and send it to all Standard and
Receive-Only mailboxes. Extension IDs do not receive Broadcast Messages.
To record a broadcast message:
1. Access the Voice Mail Administrator’s mailbox and menu.
2. Say “Broadcast Message” or press to send a broadcast message.
3. Record the message.
If you exceed the maximum allotted time for message length, a prompt will notify you
and allow you to re-record the message or send it.
If voice mail is full, a message will notify you that it cannot accept the message. Hang
up and try again later.
4. When you have completed the message, press for the following options:
• Say “Replay” or press to replay the message.
• Say “Append” or press to add to the message.
• Say “Erase” or press
to erase and re-record the message.
• Say “Accept” or press to accept the message.
Maintaining Mailboxes and Group Lists
Voice Mail Administrator Capabilities
Using the Voice Mail Administrator’s mailbox, you may provide basic voice mailbox and
group list maintenance. You do not need to know the password of a particular mailbox to per-
form maintenance on it.
Mailbox and group list maintenance includes the ability to:
• Record the name of a standard mailbox user, extension ID user, or Group List
• Record a primary and alternate mailbox greeting
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NOTE
You must use the Accept option for the message to be sent. When
you hang up, the message is canceled.
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