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Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on your
document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
2
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 14.
3
From the
Advanced
tab, select
Edit
from the
Text
drop-
down list. The
Edit Overlay
window appears.
4
In the
Edit Overlay
window, click
Create
.
5
In the
Save As
window, type a name of up to eight
characters in the
File name
box. Select the destination
path, if necessary. (The default is C:\Formover.)
6
Click
Save
. The name appears on the
Overlay List
.
7
Click
OK
or
Print
until you exit the
Print
window.
The file is not printed. Instead it is stored on your
computer hard disk drive.
N
OTE
: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
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Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create or open the document you want to print.
2
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 14.
3
Click the
Advanced
tab.
4
Select the desired overlay from the
Text
drop-down list.
5
If the overlay file you want does not appear in the
Text
drop-down list, select
Edit
from the list and click
Load
.
Select the overlay file you want to use.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the
Load
window.
After you select the file, click
Open
. The file appears in the
Overlay List
box and is available for printing. Select the
overlay from the
Overlay List
box.
6
If necessary, check
Confirm Page Overlay When
Printing
box. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
7
Click
OK
or
Print
until you exit the
Print
window.
The selected overlay prints on your document.
N
OTE
: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1
In the printer properties window, click the
Advanced
tab.
2
Select
Edit
in the
Overlay
drop down list.
3
Select the overlay you want to delete from the
Overlay
List
box.
4
Click
Delete
.
5
When a confirming message window appears, click
Yes
.
6
Click
OK
or
Print
until you exit the
Print
window.