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You should also add any users involved in the testing process to the access list for
this database. The default Access and Role of Author is recommended.
4. When the database is working to your satisfaction (you can go back to the setup
several times to make changes and refine it), you are ready to make it available for
to your user community.
Be sure to delete any documents you created during local testing and evaluation.
Note: If document numbering is turned on, you may want to reset it when the
database goes into production. To reset document numbering, perform the
following steps:
a. Select the Notes Navigator.
b. Select Administration->Document Control.
c. Edit the document and set the number to 0 (zero).
d. Select File->Save.
5. Put the database that you just setup on a Notes server using the normal Notes
process.
Note: To enhance performance for database users, it might be advisable to turn
replication on, using the standard Notes process.
6. Identify the users of the application and the access level each will need. List the
name of each user and user group in the Access Control List accordingly.
Database users must have Author access. The template has been set up so that
any database created with it will have the default access of Author.
Note: If users will create documents
and
documents are automatically numbered
(as defined in setup), then a Role of Author is also necessary.
You can also choose to assign the role of Project Leader. Certain document states
can be reserved for only the Project Leader to set (such as, ″Approved″). This role
allows a project leader permission to place a document into one of these reserved
states. The Administrator assigns these states during Setup.
If you want to limit this database to only members of a certain user group, the
default user should have No Access, and members of the user group will need to be
listed in the Access Control List as either individuals or groups with Author access.
At least one person needs to have the role of Administrator.
7. Arrange for adding the database icon to the Notes workspace on the appropriate
client machines, using the normal Notes process used by your organization.
Chapter 8. Creating and Maintaining Integrated Notes Databases 117