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Faxing (CLX-3185FN/CLX-3185FW only)_ 7
Registering a speed dial number
1.Press (Fax) on the control panel.
2.Pr
ess Address Book on the control panel.
3.Pre
ss the left/right arrow until New & Edit appears and press OK.
4.Pre
ss the left/right arrow until Speed Dial appears and press OK.
5.Ente
r a speed dial number between 1 and 240 and press OK.
If an entry is already stored in the
number you choose, the display
shows the message to allow you to change it. To start over with
another speed dial number, press Back.
6.Ente
r the name you want and press OK.
For details on how to enter alphanumeric characters (See "Entering
characters using the number keypad (CLX-3185FN/CLX-3185FW
only)" on page 2).
7.Ente
r the fax number you want and press OK.
8.Pr
ess Stop/Clear to return to ready mode.
Editing speed dial numbers
1.Press (Fax) on the control panel.
2.Pr
ess Address Book on the control panel.
3.Pre
ss the left/right arrow until New & Edit appears and press OK.
4.Pre
ss the left/right arrow until Speed Dial appears and press OK.
5.Ente
r the speed dial number you want to edit and press OK.
6.Chan
ge the name and press OK.
7.Chan
ge the fax number and press OK.
8.Pr
ess Stop/Clear to return to ready mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.
•F
or a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.
•F
or a two- or three-digit speed dial number, press the first digit button(s)
and then hold down the last digit button.
You can also search through memory for an entry by pressing Address
Book (Se
e "Searching Address Book for an entry" on page 7).
Group dial numbers
If you frequently send the same document to several destinations, you can
group these destinations and set them under a group dial number. You can
then use a group dial number to send a document to all of the destinations
within the group. You can set up to 200 (1 through 200) group dial numbers
using the destination’s existing speed dial numbers.
Registering a group dial number
1.Press (Fax) on the control panel.
2.Pr
ess Address Book on the control panel.
3.Pre
ss the left/right arrow until New & Edit appears and press OK.
4.Pre
ss the left/right arrow until Group Dial appears and press OK.
5.Ente
r a group dial number between 1 and 200 and press OK.
If an entry is already stored in the
number you choose, the display
shows the message to allow you to change it.
6.Ente
r the name you want and press OK.
For details on how to enter alphanumeric characters (See "Entering
characters using the number keypad (CLX-3185FN/CLX-3185FW
only)" on page 2).
7.En
ter the speed dial number you want and press OK.
8.Press OK
when the speed dial information appears correctly.
9.Press OK wh
en Yes appears at the Add? prompt.
10.Pr
ess OK when Yes appears at the Another No.? prompt.
Repeat steps 7 and 10 to include other speed dial numbers into the
group
.
11.When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
12.Pr
ess Stop/Clear to return to ready mode.
Editing a group dial number
1.Press (Fax) on the control panel.
2.Press Addre
ss Book on the control panel.
3.Press the left/
right arrow until New & Edit appears and press OK.
4.Press the left/
right arrow until Group Dial appears and press OK.
5.En
ter the group dial number you want to edit and press OK.
6.En
ter the name you want to edit and press OK.
7.En
ter the speed dial number you want to add or delete and press OK.
8.Press OK
when the speed dial information appears correctly.
If you entered a new speed dial number, Add? a
ppears.
If you enter a speed dial numb
er stored in the group, Delete?
appears.
9.Press OK
to add or delete the number.
10.Pr
ess OK when Yes appears to add or delete more numbers and
repeat steps 7 and 8.
11.Whe
n you have finished, press the left/right arrow to select No at the
Another No.? and press OK.
12.Press Stop/Clear to return to ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from
memory.
When you are prompted to enter a fax number while sending a fax,
press Addre
ss Book. See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either scan
from A to Z sequentially, or you can search by entering the first letters of the
name associated with the number.
Searching sequentially through the memory
1.Press (Fax) on the control panel.
2.Press Addre
ss Book on the control panel.
3.Press the left/
right arrow until Search & Dial appears and press OK.
4.Press the left/rig
ht arrow until the number category you want appears
and press OK.
5.Press the left/
right arrow until All appears and press OK.
6.Press the left/rig
ht arrow until the name and number you want
appears.
Searching with a particular first letter through the
memory
1.Press (Fax) on the control panel.
2.Press Addre
ss Book on the control panel.
3.Press the left/
right arrow until Search & Dial appears and press OK.