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Chapter 5 Receiving Faxes 5-5
Receiving Faxes
Receiving Faxes Manually: MANUAL MODE
In MANUAL MODE, if you connect a telephone to your unit, you can use the
telephone to receive normal telephone calls and also to activate your MultiPASS to
start receiving a document. If you place the extension phone away from the
MultiPASS (on your desk, for example) and activate receiving from this phone, this
is called remote receiving.
Receiving Faxes Automatically: FAX ONLY MODE
When the MultiPASS is set up for a dedicated line, set FAX ONLY MODE to
automatically receive documents whenever a call comes over the fax line.
Receiving With an Answering Machine: ANS.MACHINE MODE
Connecting an answering machine to the MultiPASS allows you to receive faxes
and phone messages while you are out of the office.
In ANS.MACHINE MODE, the MultiPASS allows the answering machine to
answer incoming calls, then listens for the fax tone and automatically receives the
fax if it detects this tone.
Using the MultiPASS With an Answering Machine
Follow these guidelines when using the MultiPASS with an answering machine.
❑ Set the answering machine to answer on the first or second ring.
❑ When recording the outgoing message on the answering machine:
● The entire message must be no more than 15 seconds long.
● In the message, tell your callers how to send a fax. For example:
“Hello. I can’t answer the phone right now, but please leave a message
after the beep. I’ll return your call as soon as possible. If you would
like to send a fax, press the start button on your fax machine after you
leave your message. Thank you.”