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For information on setting the number of rings to answer, see Set the number of
rings before answering. For information on setting the HP all-in-one to answer
faxes manually, see Set the answer mode.
4 Do one of the following:
– If your phone is on the same phone line (but not plugged into the back of the
HP all-in-one) and you hear fax tones from a sending fax machine, wait 5 - 10
seconds before pressing 1 2 3 on your phone. If the HP all-in-one does not
begin receiving the fax, wait several more seconds and press 1 2 3 again.
Note When the HP all-in-one receives an incoming call, it displays Ringing
on the control panel display. If you pick up the phone, Phone Off Hook
appears after a few seconds. You must wait until Phone Off Hook
appears before pressing 1 2 3 on your phone or you will not be able to
receive the fax.
– If your phone is plugged directly into the back of the HP all-in-one and you
hear fax tones from a sending fax machine, press the Start Fax Black or
Start Fax Color button on the control panel. Then, press 2 to receive the fax.
– If you are currently on the phone with the sender using a phone connected to
the HP all-in-one, instruct them to press Start on their fax machine first. After
you hear fax tones from the sending fax machine, press the Start Fax Black
or Start Fax Color button on the control panel. Then, press 2 to receive the
fax.
Note If you press Start Fax Color but the sender sent the fax in black and
white, the HP all-in-one prints the fax in black and white.
Poll to receive a fax
Polling allows your HP all-in-one to ask another fax machine to send a fax that it has in
its queue. When you use the Poll to Receive feature, the HP all-in-one calls the
designated fax machine and requests the fax from it. The designated fax machine must
be set for polling and have a fax ready to send.
Note The HP all-in-one does not support polling pass codes. This is a security feature
that requires the receiving fax machine (your HP all-in-one) to provide a pass
code to the device it is polling in order to receive the fax. Make sure the device
you are polling does not have a pass code set up (or changed the default pass
code) or the HP all-in-one will not be able to receive the fax.
1 In the Fax area, press Menu until How to Fax appears.
2
Press
until Poll to Receive appears, and then press OK.
3 Enter the fax number of the other fax machine.
4 Press Start Fax Black or Start Fax Color.
Note If you press Start Fax Color but the sender sent the fax in black and white,
the HP all-in-one prints the fax in black and white.
Set the date and time
You can set the date and time from the control panel. When a fax is transmitted, the
current date and time are printed along with the fax header. The date and time format is
based on the language and country/region setting.
Chapter 11
84 HP Officejet 6200 series all-in-one
Use the fax features