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Using de p artment codes
You can keep track of how your machine is used through it s department code feature.
When the department code setting is activated, the machine reminds each user to enter
the department code before sending or polling a document. The Activity Journal then
keeps track of fax transactions by dep artment.
Af ter you turn on this setting, assign specific code numbers to your office s fax users
and tell them to enter these dep artment codes before sending faxes.
Note: Please note that using this setting may block access to the fax machine.
Entering a d ep artment code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press Program key,
C
, 3, 0, 2,
ENTER
.Depending upon whether you ve already
entered a department code, the
LCD
shows:
or
Note: If department code operation is protected (see page 3.56), the fax beep s
briefly and then returns to st andby mode. You will have to turn of f the pro -
tection first, then repeat this step.
2
If you have not entered any codes in your fax, skip to step 4.
Otherwise, go on to step 3.
3
To enter a new code in a department code list that s already been started, press
ENTER
.The fax will skip to the next empty position in the list.
Note: If you want to modify an existing entry in the dep artment code, you first
clear a dep artment code you want to modify and then enter a new code
(see Clearing a department code, right column).
4
Use the numeric keypad to enter the four-digit dep artment code, 0000 9999.
Here, we ve entered 1555:
To change one digit, press to move lef t or to move right until the cursor is
under the digit, then use the numeric keyp ad to enter the correct number.
5
Press
ENTER
to save the setting.
To enter another department code, repeat steps 4 5.
To stop entering department codes, press
STO P
to return to st andby mode.
Clearing a dep artment code
1
Press Program key,
C
, 3, 0, 2,
ENTER
.The
LCD
shows:
Note: If department code operation is protected (see next page), the fax beep s
briefly and then returns to st andby mode. You will have to turn of f the pro -
tection first, then repeat this step.
2
Press or until you see the code you want to clear. Here, we ve selected
3111.
3
Press
CANCEL
. The
LCD
shows:
Note: If you want to quit without erasing the dep artment code you ve selected,
press
CANCEL
. The machine will return to step 2.
4
Press
ENTER
. The code you selected will be cleared.
To clear another department code, repeat steps 2 3.
If you don t want to clear another department code, press
STO P
to return to
standby mode.
T urning the dep artment code setting on and of f
1
Press Program key,
C
, 3, 0, 3,
ENTER
.The
LCD
shows:
Note: If department code operation is protected (see next page), the fax beep s
briefly and then returns to st andby mode. You will have to turn of f the pro -
tection first, then repeat this step.
Important: To turn the dep artment code setting on, at least one department
code must be existed in your machine.
2
Press or until you see the setting you want.
3
Press
ENTER
.
Dept. Setting :On
/
/Enter
Dept. Setting :Off
/
/Enter
3111:Erase Dpt. Code
Check Enter/Cancel
Select Department No
005:3111
Select Department No
001:1555
Enter Dept. Code
001:1
555
Select Department No
001:1555
Enter Dept. Code
001:_
3.55