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Advanced features
Batch transmission allows you to store multiple documents in an electronic basket
throughout the day and then fax that entire basket to one location.
To do this, just tell the machine when and where the transmission should go. When that
date and time arrives, your machine will transmit each document in the batch box to the
remote fax machine. You can store up to 40 documents (each document can include
one page or many pages) into your machine s five electronic batch boxes.
Creating or modifying a batch box
Before sending a batch transmission, you have to create batch boxes in your fax
machine. The steps below also let you modify existing batch boxes.
To create or modify a batch box:
1
Press Program key,
C
, 5, 0, 1,
ENTER
.Depending on whether you already have a
number entered for batch box 1, the
LCD
shows:
or
2
Use the numeric keypad to enter the number (1 5) of the batch box you want to
create or modify. Here, we ve pressed 3 and see either:
or
3
If you want to select a dif ferent batch box than the one displayed on the
LCD
, use
the numeric keypad to enter the batch box number now.
4
Press
ENTER
.The
LCD
now shows either:
or
5
Use the numeric keypad to enter the fax number exactly as your machine should
dial it, including whatever access codes your phone system requires. (You may
want to review Special dialing characters, p age 3.1.) The number can be up to
40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the lef t or to scroll to the right.
6
When the number appears as you want it, press
ENTER
.The
LCD
now shows:
7
Instruct your fax to send from this batch box in one of the following ways:
Option 1: Once at a certain time on a cert ain day of the month ( For example:
Do this at 5:05
PM
on the 30th. ) Use the numeric keypad to
enter the date and time ( 24-hour format) the machine should send
the documents from the batch box:
Option 2: At a cert ain time each day you press the key (For example: Do
this at 5:05
PM
today. ) Use the numeric keypad to enter 0, 0(00),
and then the time when the fax should send the documents from the
batch box:
Note: To change a digit in the date or the time, press to move the cursor lef t
or to move it right. Then enter the correct number.
8
When the date and time are set, press
ENTER
.
9
The
LCD
now shows:
or
The machine now asks you to name this batch box.
If you do not want to enter or change this batch box s name, skip to step 11.
10
Enter the name by using the one-touch keys. (If necessary, review Entering
characters , p age 1.12) A batch box s name may be up to 24 characters in length.
11
Press
ENTER
to save the batch box information.
3:Name ;Lower
Bookkeeping_
3:Name ;Upper
_
3:Transmit Time
Enter Time: 00/17:05
3:Transmit Time
Enter Time: 30/17:05
3:Transmit Time
Enter Time: 26/14:00
3:Fax Number
9-1-555-871-9052_
3:Fax Number
9-555-2110_
3:Fax Number
_
Select Batch Box
3:9-555-2110
Select Batch Box
3:No Number Stored
Select Batch Box
1:9-1-555-345-6789
Select Batch Box
1:No Number Stored
3.11
Batch transmission