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E-mail Setup
Xerox® WorkCentre® 3215/3225
User Guide
76
E-mail Setup
This section explains how to set up the E-mail feature of the machine.
Overview
The E-mail feature enables a user to scan paper documents into an electronic format and send those
documents to one or more e-mail recipients.
Authentication (Service Access Control) can be enabled on the machine to prevent unauthorized
access to the network options. If Authentication is enabled a user will be prompted to enter user
account details, before they can access the E-mail feature. Authentication prevents a user from sending
an anonymous e-mail from the machine.
E-mail Addressing
Recipient addresses can be added using any one of the three methods listed below:
• Enter a recipient address manually at the e-mail keyboard screen. e.g. name@company.com.
• Look up a recipient address using LDAP (Lightweight Directory Access Protocol), and/or perform a
look up using the Local Address book. LDAP provides access to the global, or corporate address
book. Refer to LDAP Configuration and Address Books.
• Enter a recipient using the .com key (Smart Key). The Smart Key can be programmed to enter full
e-mail address e.g. name@company.com, or the Smart Key can be programmed to append a
domain address, e.g. @company.com. The end user can then enter part of an e-mail address and
press the .com key to append the domain address to his entry.
Information Checklist
Before starting, ensure that the following items are available and/or the tasks have been performed:
• Ensure that the machine is fully functioning on the network.
• TCP/IP and HTTP protocols must be enabled on the machine so that the machine web browser
can be accessed. Ensure that the DNS settings are configured correctly.
• Obtain the address of a functional SMTP (Simple Mail Transfer Protocol) mail server that accepts
inbound mail traffic.
• Create an e-mail account which the machine will use as the default From address.
• Test the e-mail account by sending an e-mail to the machine’s account. This task should be
completed at a mail client on your network that supports SMTP and POP3 (Post Office Protocol 3).
Configure SMTP
1. At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2. Press Enter.
3. Select Properties.