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About speed-dial entries, one-touch keys, and group-dial entries
You can store frequently dialed fax numbers or groups of fax numbers as one-touch keys,
speed-dial entries, or group-dial entries.
In the device phone book, a total of 120 entries are available for speed-dial entries and
group-dial entries. For example, if you program 100 of the entries as speed-dials, the
remaining 20 can be used for group-dials.
See the following procedures for more information about how to use speed-dial entries, one-
touch keys, and group-dial entries.
To program speed-dial entries and one-touch keys
Speed-dial entries 1 through 5 are also associated with their corresponding one-touch keys
on the control panel. The one-touch keys can be used for speed-dial or group-dial entries. A
maximum of 50 characters can be entered for a single fax number.
Note
Speed-dial entries, one-touch keys, and group-dial entries are more easily programmed from
the software. For instructions about programming speed-dial entries, one-touch keys, and
group-dial entries using HP Toolbox, see the HP Toolbox online Help.
Complete the following steps to program speed-dial entries and one-touch keys from the
device control panel:
1. On the device control panel, press M
ENU
.
2. Use the < or the > button to select Fax setup, and then press E
NTER
.
3. Press E
NTER
to select Phone Book.
4. Press E
NTER
to select Individual setup.
5. Press E
NTER
to select Add.
6. Use the alphanumeric buttons to enter the speed-dial entry number that you want to
associate with this fax number, and then press E
NTER
. Choosing a number from 1 to 5
also associates the fax number with the corresponding one-touch key.
Note
When typing a fax number, press P
AUSE
/R
EDIAL
until a comma (,) appears if you want to
insert a pause in the dialing sequence, or press * until W appears if you want the device to
wait for a dial tone.
7. Use the alphanumeric buttons to enter the fax number. Include any pauses or other
needed numbers, such as an area code, an access code for numbers outside a PBX
system (usually a 9 or 0), or a long distance prefix.
8. Press E
NTER
.
9. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly
press the alphanumeric button for the letter that you need until the letter appears. (For a
list of characters, see
Using dialing characters.)
Note
To insert punctuation, press the asterisk (*) button repeatedly until the character that you
want appears, and then press the > buttton to go to the next space.
10. Press E
NTER
to save the information.
11. If you have more speed-dial entries or one-touch keys to program, repeat steps 1
through 10.
98 Chapter 8 Fax ENWW