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System Administrator Guide 13-1
13
E-mail
The E-mail feature enables a user to scan paper documents into an electronic format and have those
documents delivered to a set of e-mail recipients.
E-mail Addressing
Recipient addresses can be added by entering the SMTP (Simple Mail Transport Protocol) address, for
example name@company.com, at the E-mail screen.
In addition, both an internal and a public address book can be configured for the device and accessed from
the E-mail screen. Lightweight Directory Access Protocol (LDAP) provides access to the internal, or corporate,
address book.
A public address book can be created from a list of names and addresses saved in a .CSV (comma separated
values) file.
E-mail Authentication
Authentication (Service Access Control) can be enabled on the device to prevent unauthorized access to the
network options. If Authentication is enabled a user will be prompted to enter a user name and password, or
a PIN, before they can access the E-mail feature. For a full description of the Authentication feature refer to
Authentication on page 7-1 of this guide. Authentication can be configured after E-mail has been installed.
Information Checklist
Before starting the installation procedure, please ensure the following items are available or have been
performed.
• Ensure the device is fully functioning on the network prior to enabling E-mail.
• Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional, so that the
device web browser can be accessed. Ensure that DNS settings are configured on the device.
This is required to access the device's Internet Services web pages, which can be used to configure E-
mail settings from a network connected workstation's web browser.
• Obtain the IP Address of a functional SMTP mail server that accepts inbound mail traffic.
• Create an e-mail account on the mail server which the device will use as the default "From" address.
• Test the e-mail account by sending an e-mail from an SMTP mail client on a networked workstation. Use
the new account name and password, if any to access the account and verify that e-mail was received.