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You can receive faxes manually from a phone that is:
• Directly connected to the HP All-in-One (on the 2-EXT port)
• On the same phone line, but not directly connected to the HP All-in-One
To receive a fax manually
1. Make sure the HP All-in-One is turned on and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
3. Set the Rings to Answer setting to a high number to allow you to answer the incoming
call before the HP All-in-One answers. Or, turn off the Auto Answer setting so that
the HP All-in-One does not automatically answer incoming calls.
4. If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following:
a.Press Start Fax Black or Start Fax Color on the control panel of the HP All-in-
One.
b. When prompted, press 2 to select Fax Receive.
c. After the HP All-in-One begins to receive the fax, you can hang up the phone or
remain on the line. The phone line is silent during fax transmission.
Related topics
•
Set the number of rings before answering
•
Set the answer mode
Set up backup fax reception
Depending on your preference and security requirements, you can set up the HP All-in-
One to store all the faxes it receives, only the faxes it receives while the device is in an
error condition, or none of the faxes it receives.
The following Backup Fax Reception modes are available:
On The default setting. When Backup Fax Reception is On, the HP All-in-One
stores all faxes it receives in memory. This enables you to reprint up to eight
of the most recently printed faxes if they are still saved in memory.
NOTE: When the memory gets low, the HP All-in-One overwrites the
oldest, printed faxes as it receives new faxes. If the memory becomes full
of unprinted faxes, the HP All-in-One will stop answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed color
photo, it might not be stored in memory due to memory limitations.
On Error Only Causes the HP All-in-One to store faxes in memory only if there is an error
condition that prevents the HP All-in-One from printing the faxes (for
example, if the HP All-in-One runs out of paper). The HP All-in-One will
continue to store incoming faxes as long as there is memory available. (If
the memory becomes full, the HP All-in-One will stop answering incoming
fax calls.) When the error condition is resolved, the faxes stored in memory
print automatically and are then deleted from memory.
Off Means that faxes are never stored in memory. (You might want to turn
off Backup Fax Reception for security purposes, for example.) If an error
Chapter 10
94 Use the fax features