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6.4 Calendars
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a common name. Any time when sending an email message to such a group, simply enter the
name of the corresponding distribution list in the To entry instead of filling in all addresses
involved.
Distribution lists are helpful if email is often sent to a group of addressees. For example to
a group of friend with whom you meet for a sport or a group of your subordinates.
Kerio MailServer supports storage of distribution lists on the server. Thanks to this fact,
distribution lists created in MS Outlook can be available also in Kerio WebMail, and vice versa.
Distribution lists can be created in contact folders. For details on distribution lists and their
management, refer to any MS Outlook user guide.
6.4 Calendars
This section describes which actions, besides creating, changing and removing of events, allow
connection between MS Outlook and Kerio Outlook Connector (Offline Edition). There is no
doubt that the main advantage is the option of meeting scheduling and management of web
calendars (only in Outlook 2007).
6.4.1 Scheduling of meetings
Meeting is a special type of calendar event allowing adding and management of other atten-
dees. Adding of users means adding their email addresses to the list of attendees. Man-
agement means that each attendee receives an invitation which can be accepted, accepted
tentatively or refused. The user who creates the meeting can thus easily find out who will
come to the meeting and will not and why.
There is one more tool available for meeting scheduling. It is called Free/Busy and allows
viewing of free time of meeting attendees. The tool scans calendar of each attendee and
provides us with graphical information about times where the user already has other activities.
The rest of the timeline is white. This timeline is displayed in the list of attendees, so that it is
easy to find the right time for the meeting. However, if planning should be used, it is supposed
that the calendar is managed through MS Outlook, Kerio WebMail or for example Apple iCal
with Kerio Sync Connector.
Warning: Free/Busy information is displayed only for attendees with an account in the Kerio
MailServer. Usually, this function is used to set meetings with colleagues. Such an information
is not displayed for external users (the timeline is grey).
Note: The Free/Busy calendar displays all meetings and events included in the default calendar
folder and its subfolders.
Meetings are created in a similar way as events:
1. Open a new event dialog to enter subject and site where the event (meeting) will take place.