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1.7 Calendar
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Figure 1.74 The free/busy data of the users
As shown at figure 1.74, Free/Busy is kind of a timeline. Each Free/Busy line shows freetime
information related to a particular user. Coloured parts refer to time segments when the user
is busy or free. The two vertical lines (a green and a red) show where the meeting we are
setting starts and ends. Ideal conditions are when no coloured field interferes with the range
set by the two lines. Both lines can be moved within the timeline as needed. To move lines,
use the Start time and End time fields located below the timeline section. These fields are
interconnected with fields of the same names on the General tab. This implies that if these
items are change on either of these tabs, the values are automatically copied to the twin items.
Now, let us see the attendee’s view of Free/Busy To make the Free/Busy information as relevant
as possible, the following conditions should be met:
• Each user should use their Calendar folder and include all their events in it.
• Degree of busyness should be set in the Show time as menu (see figure 1.75) of the event’s
edit dialog.
In the Show as menu, the following options can be specified:
Figure 1.75 Setting of busyness level
free
Such event is not displayed in the Free/Busy calendar. Use this mode when you can be
interrupted while completing a task or for entire-day anniversary events.
tentative
This event is highlighted by a light blue color in the Free/Busy calendar. This option
may be useful especially for events where time settings can be changed if needed.
busy
This event is highlighted by a dark blue color in the Free/Busy calendar.