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1.5 Email
45
Figure 1.39 The message pop-up menu
1.5.8 Automatic check for email addresses
Automatic check for email addresses helps to accelerate writing of addresses and ensures that
the addresses entered will be correct.
Upon entering of first letters of email address in the address entry, this feature uses all contact
folders to look up all addresses matching the string. The search focuses on items First Name,
Last Name, E-mail Address and Company. The offered items include also user groups with
email address and distribution lists if their name (or their email address in case of groups)
matches the string.
Warning: Search results do not include email addresses in an unallowed form. This rule ap-
plies especially to contacts where the email address entry includes addresses separated by
a comma. Such contacts were previously used as a type of distribution lists. It is recom-
mended to remove such contacts and create distribution lists instead. Detailed description on
distribution lists and their usage are addressed in section
1.6.8.
If multiple addresses matching the string are found, a menu is opened that lists all addresses,
user groups and distribution lists matching the string (see figure
1.40).
Initiation of the look-up function depends on Kerio MailServer configuration:
• Automatic check for addresses is disabled in Settings — to check for an address, it is
necessary to click on the Check Names button icon available on the toolbar or to use the
Ctrl+k keyboard shortcut.
• Automatic check for addresses is enabled in Settings — detected addresses matching the
string are filled in the entry when the pointer is moved to another textfield. To check