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Chapter 8 –
Address Book
8-6
Parameter Description
5dB.
Email Address
Set the Email address used by the participant to receive
conference notices from the system. Up to 2 Email
addresses can be set by separating them with a “;”. For
example, enter
address1@polycom.com;address2@polycom.com.
Enable P+C
Used only for the Polycom ViewStation series endpoints.
The ViewStation series endpoints can send and receive
dual streams in a conference only if this option is selected.
Other Information
To add other information for the participant such as company name and
contact phone, click the Information tab and configure Info1~Info4, then click
OK.
Adding a Participant from an Ongoing Conference
You can also add a participant in an ongoing conference to the local directory.
Operate as follows:
1 Click the desired conference in the Conferences list pane.
2 On the list pane, select the participant to be added, and then click the
button or right-click the participant, and then click "Add Participant to
Address Book".
Defining a Participant Group
A group is a collection of pre-defined participants. With the grouping
function, you can conveniently add a group of participants to the conference.
For example, to frequently hold conferences of the marketing department,
you can create a group named “Marketing Team” that contains the endpoints
of all the marketing department participants. You can invite all the members
to the conference to be held.
To define a group:
1 In the Address Book pane, click the button or right-click in the blank
area, and then click "New Group".
2 The New Group page appears. Enter the name of the group in the "Group
Name" field, e.g. “Marketing Team”.
3 Click Add From Address Book. In the participant list that appears, select
the desired participant, then click OK.
To select multiple participants at one time, click the desired participants
one by one while pressing down the Ctrl key, or select adjacent ones
while pressing down the Shift key. To delete an added participant from
the group, select it and click Remove.
4 You can also delete multiple participants from the group. Click OK on the
New Group page to add the new group to the address book.