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• Change the system administrator's factory default passcode (1111). Register a new
passcode of 7 characters or more (maximum 12 characters). Be careful not to register a
passcode that can be easily assumed and not to store the registered passcode on a location
that is easily accessible to other persons.
Note • If the system administrator's user ID and passcode are forgotten, the machine configuration will not
be able to recover in case of malfunction.
• Set [Passcode Entry from Control Panel] to [On].
• Set [Maximum Login Attempts by System Administrator] to 5 times.
• Note that the hard disk security will not be warranted if you do not correctly follow the
above setting instructions.
For more information on how to set data encryption, refer to "Data Encryption" (P.311).
For more information on how to set service representative restricted operation, refer to "Service
Rep. Restricted Operation" (P.313).
For more information on how to set passcode entry from control panel, refer to "Passcode Policy"
(P.412).
For more information on how to set the system administrator's user ID, refer to "System
Administrator's Login ID" (P.407).
The manager (of the organization that this machine is used for) must follow the
instructions below:
• Assign an appropriate person as a system administrator and manage and train the person
properly.
• When turning off the machine, make sure no operation is running. Train the users to turn
off the machine after an active operation completes, if any.
• Note that this feature is used to protect deleted document data from being recovered; it
does not protect files stored in folders in the hard disk.
• Install an anti-bugging device on the internal network that the machine is located on, and
perform the network settings properly to protect the machine from interceptions.
• To block unauthorized access, install a firewall device between the external network and
the internal network that the machine is located on.
• Set the passcode and encryption key according to the following rules:
- Do not use easily assured character string
- Use both characters and numerics
For more information on encryption key, refer to "Encryption Key for Confidential Data" (P.313).
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